Inventory Management - Chocoladegift

Chocoladegift, a company specializing in B2B chocolate gifts for special occasions, had a sweet product offering—but a bitter operational challenge. Managing their inventory in Shopify was a headache.

Shopify’s standard inventory system wasn’t built to handle the complexity of their products. For Chocoladegift, a single box of chocolates isn’t just chocolates—it’s also the box, the wrapping, the card, and more. But Shopify only tracks the product as a whole, making it impossible to monitor the inventory of individual components.

The result? Gaps in tracking, manual work, and the constant risk of running out of stock without knowing it. That’s when we stepped in. 🚀

The Solution: Automated Inventory Management

To solve this, we connected Shopify orders directly to Google Sheets and built a robust, fully automated inventory tracking system. Here’s how it works:

• Detailed Component Tracking: The spreadsheet breaks down each product into its components—chocolates, boxes, wrapping, and cards—allowing Chocoladegift to track inventory for every item individually.

• Real-Time Sync with Shopify: As soon as an item runs out of stock, the spreadsheet alerts Shopify, and the product is automatically marked as unavailable.

• Zero Manual Effort: The entire process is automated, from pulling Shopify orders to updating inventory levels and syncing with Shopify.

  
  

The Results

With this system in place, Chocoladegift’s inventory management is now seamless:

• No More Stockouts: They always know when to reorder components, avoiding disruptions in their production process.

• Full Automation: The manual work is gone—no more hours spent updating inventory by hand.

• Improved Accuracy: Every component is tracked in real time, minimizing errors and ensuring reliable data.

  
  

The Bottom Line

For Chocoladegift, this isn’t just about managing inventory—it’s about enabling growth. With their inventory fully automated and accurate, they can focus on scaling their business without worrying about running out of chocolates (or boxes, or cards).

Sometimes, the sweetest solutions are the simplest ones—just a little automation and a lot of clarity.

Have a look at their website!